Hotel

Prepare for a luxurious experience at The St. Regis Bermuda. Relax by the ocean-side pools overlooking calm turquoise water next to Fort St. Catherine’s, indulge in the luxury of spa and golf services or explore the nearby historic local towns.

Please note: Upon check-in, you will be required to provide a personal credit card for incidentals – it is not recommended to use a debit card as it will impact available funds. If you do not have a personal credit card, please email your President’s Club Events Team.

Travel & Expenses

Flight Information

After completing your registration, you will be contacted with flight options based out of your region. Once your flight is booked, it is final. Please note that preferred airline and seating preference are not guaranteed. Official program travel dates are Wednesday, October 18, 2023 – Sunday, October 22, 2023.

Arrival Transportation

If you fly on official program travel dates, transportation will meet you as you exit the airport to take you to the hotel.

*Note: Throughout the duration of the President’s Club Trip, transportation will be provided for all organized activities. You will only have to rely on outside transportation if you decide to extend your stay for a personal vacation or explore on your own.

Tips for Packing & Preparing

Attire

• Daytime events and most evening events are be resort casual.
• Our awards event is resort dressy – think the type of outfit you would wear to a nice dinner while on vacation.
• Once you select your activities, check for any specific rules to participate in the activity. Some require close-toe shoes or strongly recommend bathing suit attire, etc.

Outlet Adapters Outlets in Bermuda are the same as US / Canadian outlets, so plan accordingly if you are traveling from another location.

Currency The Bermudian dollar (BMD) is the official currency of Bermuda. The BMD is fixed to the U.S. dollar at a rate of 1:1 and American currency is often used interchangeably on the island. The U.S. dollar is accepted everywhere and encouraged as BMD is not exportable, meaning it cannot be cashed or exchanged at foreign banks. Most credit cards are accepted, although a small bank charge may be applied to convert the charge to another currency.

Expenses

As you plan for the upcoming trip, please keep in mind the following guidelines for President’s Club expenses. Sovos will reimburse expenses for you and your 1 guest.

Transportation

Transportation costs to and from the airport as well as airport parking from October 18 to October 22 will be reimbursed.

Time Zone

Bermuda is in the Atlantic Standard Time zone, known as AST. Bermuda is one hour ahead of U.S. Eastern Standard Time, EST.

Meals

Meals on travel days and at destination on days where group meals are not sponsored by the company will be reimbursed. To accommodate higher costs at destination, per person meal limits (excluding tax and tip) have been adjusted as follows:

• Breakfast – $15/person
• Lunch – $40/person
• Dinner – $100/person

Miscellaneous

• Activities not scheduled by the company will not be reimbursed
• Hotel amenities and personal expenses (facilities, movies, magazines, toiletries, etc.) will not be reimbursed
• Bottled water will be reimbursed

General Expectations

• All President’s Club expenses should be submitted no later than November 1, 2023
• Submit expenses as a standalone report, named “P-Club 2023” to ensure proper tracking and allocation
• Various expense types should be reported as a single line (i.e., meals reported separately from other expenses)
• Provide itemized receipts for all expenses
• Convert all expenses to USD. If necessary, Finance will provide an exchange rate to be used for conversion

As always, we understand there will be exceptions and judgment applied in many circumstances which will be reviewed on a case-by-case basis