Congratulations!
We are excited to take our top performers of FY24 to the Guanacaste Province of Costa Rica to celebrate your outstanding achievements. Enjoy being a part of President’s Club 2024 and an exclusive trip to Costa Rica, you’ve earned it!
Sovos invites you and one guest to explore Costa Rica’s spectacular sandy beaches & exquisite scenery, enjoy the culture of Costa Rica and indulge in the luxury of W Costa Rica – Reserva Conchal, from November 10-14, 2024.
You’re invited. What now?
Your next steps are to register you and your guest! Please fill out your contact information exactly as it displays on your and your guest’s government issued passport/ID. Make sure to answer all questions in the survey and reach out to presidentsclub@sovos.com with any questions. We will have some special surprises and excursions for attendees so please wait to book private excursions and/or appointments for you and your guest.
Hotel
Prepare for a luxurious oasis experience at W Costa Rica – Reserva Conchal. Relax by modern pools overlooking rainforest and mangroves, indulge in the luxury of spa and golf services or explore the nearby local town of Tamarindo.
Please note: Upon check-in, you will be required to provide a personal credit card for incidentals – it is not recommended to use a debit card as it will impact available funds. If you do not have a personal credit card, please email your President’s Club Events Team.
W Costa Rica – Reserva Conchal
Check-in is at 3:00 PM local time, check-out is at 12:00 PM local time. Wi-Fi is included with rooms; login details will be available when you check in.
Please do not contact the hotel directly about your reservation, spa appointments or excursions. Email your President’s Club Events Team.
Flight Information
After completing your registration, you will be contacted with flight options based out of your region. Once your flight is booked, it is final. Please note that preferred airline and seating preference are not guaranteed. Official program travel dates are Sunday, November 10 – Thursday, November 14, 2024.
Arrival Transportation
If you fly on official program travel dates, transportation will meet you as you exit the airport to take you to the hotel.
*Note: Throughout the duration of the President’s Club Trip, transportation will be provided for all organized activities. You will only have to rely on outside transportation if you decide to extend your stay for a personal vacation or explore on your own.
Tips for Packing & Preparing
Attire
- Daytime events and most evening events will be resort casual.
- The Welcome Reception on Sunday, November 10 will be a white party. More information to come.
- Our Awards Dinner is resort dressy with a tropical jungle flair. More information to come.
- Once your select your activities, check for any specific rules to participate in the activity. Some require close-toe shoes or strongly recommend bathing suit attire, etc.
Outlet Adapters
Outlets in Costa Rica are the same as US / Canadian outlets, so plan accordingly if you are traveling from another location.
Currency
The Costa Rican colón (CRC) is the official currency of Costa Rica. Most credit cards are accepted with MasterCard and Visa as the most widely accepted, although a small bank charge may be applied to convert the charge to another currency. US dollars are accepted in Costa Rica, especially in the tourism sector. However, some businesses may only accept US bills up to $20, and you’ll likely get your change in colones. There is an ATM next to the front desk that will disburse colones and US dollars, but the hotel bars cannot always provide small bills in exchange.
Expenses
As you plan for the upcoming trip, please keep in mind the following guidelines for President’s Club expenses. Sovos will reimburse expenses for you and your one guest over the age of 21 up to the allotted per diem. Any additional spend over that allotment is the employee and their guest’s personal responsibility.
Airfare
Airfare will be paid in advance by the company. Baggage fees may be expensed to cover one bag each for employee and 1 guest for flights to and from Costa Rica
Transportation
Transportation costs to and from the airport as well as airport parking from November 10 – November 14 will be reimbursed.
Time Zone
Costa Rica is -6 hours Greenwich Mean Time (GMT). The country does not celebrate Daylight Savings Time, so from mid-March to October, the time is the same as Mountain Standard Time (MST) in the United States. From November to mid-March, the time is the equivalent of Central Standard Time (CST) in the United States.
Meals
Meals on travel days and at destination on days where group meals are not sponsored by the company will be reimbursed. To accommodate higher costs at destination, per person meal limits (excluding tax and tip) have been adjusted as follows:
- Breakfast – $15/person
- Lunch – $40/person
- Dinner – $80/person
Miscellaneous
- Activities not scheduled by the company will not be reimbursed
- Receipts for alcohol will not be reimbursed (excluding drinks consumed during meals which are covered by meal limits noted above).
- Hotel amenities and personal expenses (facilities, movies, magazines, toiletries, etc.) will not be reimbursed
General Expectations
- All President’s Club expenses should be submitted no later than December 1, 2024
- Submit expenses as a standalone report, named “P-Club 2024” to ensure proper tracking and allocation
- Various expense types should be reported as a single line (i.e., meals reported separately from other expenses)
- Provide itemized receipts for all expenses
- Convert all expenses to USD. If necessary, Finance will provide an exchange rate to be used for conversion
As always, we understand there will be exceptions and judgment applied in many circumstances which will be reviewed on a case-by-case basis