CONGRATULATIONS!

We are excited to take our top performers of FY17 to Grand Cayman, to celebrate your outstanding achievements. Enjoy being a part of President’s Club 2017 and an exclusive trip to Grand Cayman…you’ve earned it!

Sovos invites you and a guest to explore the exquisite blue waters and indulge in the luxury of Grand Cayman. We look forward to welcoming you at the Ritz Carlton Grand Cayman October 18-22, 2017.

WHAT’S NEXT

Pack your bags – it’s almost time to head to Grand Cayman!

ITINERARY

The festivities start with a evening reception on the hotel beach on Wednesday, October 18 and conclude with a celebratory awards event on Saturday, October 21. In between, you can enjoy a sunset catamaran ride, swimming with stingrays, our famed President’s Club golf tournament and more. Detailed itinerary and schedule are coming soon!

Wednesday, October 18
Registration

When you arrive to the hotel (or anytime between 12 – 5 PM), head over to the Sovos Hospitality Suite to check into your room and pick up your welcome packet.

Welcome Event

Kickoff your week in paradise by celebrating your accomplishments at Blue. Cocktail hour starts at 6PM – we’ll be on the beach until 9:30PM.

Thursday, October 19
Meals at Your Leisure

Breakfast is from 7AM – 11AM at SEVEN; the buffet is included in your room price. Bar Jack offers casual lunch on the terrace, poolside and on the beach.

Pre-Selected Activities

Explore Grand Cayman through one your pre-selected activity options. See Activity descriptions here and register here.

Sunset Cruise & Dinner

We’ll meet at the Main Lobby at 5PM to head to our sunset catamaran cruise. You’ll enjoy stunning views while sailing across the seas for a dinner of the islands’ freshest Catch. Return shuttles depart restaurant at 9:30PM.

Note: You will board and disembark catamaran from a dock; choose footwear accordingly.

Friday, October 20
Meals at Your Leisure

Breakfast is from 7AM – 11AM at SEVEN; the buffet is included in your room price. Bar Jack offers casual lunch on the terrace, poolside and on the beach.

Pre-Selected Activities

Explore Grand Cayman through one your pre-selected activity options. See Activity descriptions here and register here.

Roundabout Dinner in Camana Bay

Enjoy a night out in Camana Bay – a lively waterfront town where you can satisfy your food cravings, shop for all things local, and stroll along the Paseo and enjoy the sights.

We’ll meet at the Group Promenade at 6PM for group transportation to Camana Bay. Starting at 8PM, shuttles will depart every 15 minutes from West Indies Wine Company, on the corner of the Paseo and Market Street. You may want to grab a glass of wine at West Indies before eating at one of the recommended restaurants include: Abacus, The Brooklyn, Lola Bistro, Mizu, The Waterfront. Before heading back to the hotel, grab a sweet bit at the Gelato & Co. Cremeria.  Last shuttle departs at 10:45 PM.

Saturday, October 21
Meals at Your Leisure

Breakfast is from 7AM – 11AM at SEVEN; the buffet is included in your room price. Bar Jack offers casual lunch on the terrace, poolside and on the beach.

Pre-Selected Activities

Explore Grand Cayman through one your pre-selected activity options. See Activity descriptions here and register here.

Awards Dinner

Join us on the Ritz-Carlton Great Lawn as we celebrate your accomplishments and enjoy a fun final evening together. Cocktail hour starts at 6:30 PM, dinner at 7:30 PM.

Note: Cocktail hour and dinner will be on a grass lawn; choose footwear accordingly.

Sunday, October 22
Breakfast at Your Leisure

Breakfast is from 7AM – 11AM at SEVEN; the buffet is included in your room price.

Departures

Meet at Ritz-Carlton Main Lobby at least 15 minutes before your scheduled departure time.

ACTIVITIES

You and your guest can explore the island and its waters by participating in one of the following activity options each day. You and your guest do not have to choose the same activities, nor do you have to choose any at all. The Ritz Carlton also offers many other activity options during your stay. Visit their website for a full list of Resort Activities. You can select your activities from our registration site.

Thursday, October 19
Crystal Caves Adventure & Local Lunch

Enjoy a tour of Grand Cayman, including stops at several unique sites and ending with a 90-minute walking tour of the Crystal Caves, with a walking tour of the 3 caves and the surrounding tropical forest area.

Departs hotel, from Group Promenade, at 9:15. Returns around 12:30PM. Bottled water and local lunch provided. Comfortable attire, walking shoes, hat & sunscreen recommended.

Dolphin Royal Swim

Discover the amazing skills of dolphins in one of the most interactive swims with these marine mammals. You’ll “shake hands”, hug and glide through the water with them.

Departs hotel, from Group Promenade, at 8:30. Returns around 11AM. Activity includes exclusive platform for dolphin swim, bottled water and towels. Swimsuit, sunscreen and change of clothes recommended.

Friday, October 20
Deep Sea Fishing

Take a deep sea fishing trip off the Grand Cayman coast. This activity is suitable for all skill levels and an experienced Captain and mate will be on board to help.

Departs hotel, from Group Promenade, at 7:15AM. Returns around 11:45AM. Activity includes breakfast, all fishing gear and bottled water. Sunscreen recommended.

Cayman Turtle Centre Tour

Encounter some of the most majestic and ancient animals in the world, sea turtles, at this internationally renowned research and conversation centre. You’ll be able to hold or wade with yearlings, perhaps see hatchlings and watch the largest Green Sea turtles weighing in at 500+ pounds.

Departs hotel, from Group Promenade, at 9:15AM. Returns around 11:30AM. Activity includes bottled water and towels. Swimsuit and change of clothes recommended if you want to wade into one of the turtle pools.

Catamaran Snorkel Sail

Enjoy a morning on the clear waters of Grand Cayman, including a stop at “Stingray City”, a sand bar home to about fifty stingrays.

Departs hotel, from Main Lobby, at 8:30AM. Returns around 1:00PM. Activity includes all snorkel gear, towels, bottled water, snacks and an open bar. Swimsuit, sunscreen and change of clothes recommended.

Saturday, October 21
Golf Tournament & Lunch

The golf course at the Ritz-Carlton Grand Cayman offers challenging play amid breathtaking views.

Activity includes 18 holes, club rentals and shoe rentals. Please arrive at the pro shop at 7:30AM. Lunch and drinks to follow at Andiamo, from 12 – 2.

Spa

Enjoy your choice of luxurious treatment at the la prairie spa at the Ritz-Carlton Grand Cayman.

Spa appointments will be between 10AM and 4PM. Plan on arriving at the la prairie spa at the Ritz-Carlton at least 15 minutes before your appointment time. Treatment options include Swedish Massage, la prairie Signature Facial or Perfect Pedicure & Manicure. Treatment options do not exceed 60 minutes.

Kayaking Mangrove Eco-Tour

Embark on a convoy of two-person kayaks, guided by local personal naturalist, into the nursery of the ocean. Discover the strangely beautiful mysteries of the coastal mangroves from waltzing jellyfish to jungle gym roots.

Departs hotel, from Group Promenade, at 9:15AM. Returns around 11:30AM. Bottled water provided. Comfortable attire that can withstand a few splashes, hat & sunscreen recommended.

Note: Some activities have a limited or minimum number of guests. We will try to accommodate everyone’s request, on a first come, first serve basis. Activities are subject to weather conditions. Some activities may require that the participant sign a waiver and/or provide a copy of his/her passport.

HOTEL

Ritz Carlton

PO Box 32348 KY1-1209, Seven Mile Beach
Grand Cayman, KY1-1209 Cayman Islands

+1 (345) 943-9000

Hotel Website

WiFi is included with rooms. Login details available when you check in.

Please do not contact the hotel directly. If you have questions about your reservation, email your President’s Club Events Team.

TRAVEL & EXPENSES

Flight Information

After completing your registration, you will be contacted with flight options based. Once your flight is booked, it is final. Please note that preferred airline and seating preference are not guaranteed. Official program travel dates are Wednesday, October 18, 2017- Sunday, October 22, 2017.

Arrival Transportation

If you fly on official program travel dates, airport authority will meet you as you depart the plane to guide you through immigration and customs, to hotel transportation.

*Note: Throughout the duration of the President’s Club Trip, transportation will be provided for all organized activities. You will only have to rely on outside transportation if you decide to extend your stay for a personal vacation or explore on your own.

Tips for Packing & Preparing

Passport First and foremost, don’t forget your passport!

Attire

  • Daytime events and the welcome reception on Wednesday will be resort casual.
  • Other evening events will be resort dressy – think the type of outfit you would wear to a nice dinner while on vacation.
  • With the Welcome Event on the Hotel Beach and Awards Dinner on the Great Lawn, make sure to pack footwear that won’t sink in the sand or lawn.
  • Check your selected activities for any specifics – some require walking shoes or strongly recommend bathing suit.

Sun Protection Sunscreen dispensers are stationed at the hotel beach and pool. In addition to bringing a hat and sunshades, you may want to bring sunscreen (or an empty bottle to fill up at the stations) for activities.

Insect Repellent While Grand Cayman was recently taken off the Zika advisory list, insect repellent is still recommended.

Outlet Adapters Outlets in Cayman are the same as US / Canadian outlets, so plan accordingly if you are traveling from another location.

Currency Most merchants (and the hotel) accept US Dollars and all major credit cards. ATMs will dispense Cayman Islands dollar.

Safety & Security Tips

We want your travel and visit to Grand Cayman to remain a safe one. Closer to the event, we will publish summarized safety tips. In the meantime, see the latest Country Information from the US State Department and Zika Virus Information from the US CDC.

Expenses

As you plan for the upcoming trip, please keep in mind the following guidelines for President’s Club expenses.

Airfare

Airfare will be paid in advance by the company. Baggage fees may be expensed for employee and 1 guest for flights to and from Grand Cayman.

Transportation

Transportation costs to and from the airport as well as airport parking from 10/18-10/22 will be reimbursed.

Meals

Meals on travel days and at destination on days where group meals are not sponsored by the company will be reimbursed (within standard policies). To accommodate higher costs at the destination, per person meal limits (excluding tax and tip) have been adjusted as follows:

  • Breakfast – $25/person
  • Lunch – $40/person
  • Dinner – $80/person
Miscellaneous
  • Activities not scheduled by the company will not be reimbursed
  • Receipts for alcohol will be reimbursed up to $50/person per day (excluding drinks consumed during meals which are covered by meal limits noted above)
  • Hotel amenities and personal expenses (facilities, movies, magazines, toiletries, etc) will not be reimbursed
  • Bottled water will be reimbursed
General Expectations
  • All President’s Club expenses should be submitted no later than 11/30/2017
  • Submit expenses as a standalone report, named PClub 2017 in order to ensure proper tracking and allocation
  • Various expense types should be reported as a single line (i.e. meals reported separately from other expenses)
  • Provide itemized receipts for all expenses
  • Convert all expenses to USD; if you don’t have USD, please use the Finance provided conversion rate of 1.18.

As always, we understand there will be exceptions and judgment applied in many circumstances which will be reviewed on a case by case basis

CONTACT

Email any questions to your President’s Club Events Team.