CONGRATULATIONS!

We are excited to take our top performers of FY18 to Turks & Caicos, to celebrate your outstanding achievements. Enjoy being a part of President’s Club 2018 and an exclusive trip to Turks & Caicos …you’ve earned it!

Sovos invites you and a guest to explore the exquisite blue waters and indulge in the luxury of Turks & Cayman. We look forward to welcoming you at the Gansevoort Turks & Caicos November 7-11, 2018.

WHAT’S NEXT

Complete initial registration for you and your guest by Friday, 7/13. Sovos requires all trip attendees are 21 or older.

Review entry requirements for the Turks & Caicos Islands and ensure you have the appropriate paperwork. (Note that a valid passport is required for US citizens traveling to Turks & Caicos.) More information is available on the Turks & Caicos tourist website, here.

ITINERARY

The festivities start with a evening reception on the hotel beach on Wednesday, November 7 and conclude with a celebratory awards event on Saturday, November 10. In between, you can enjoy a sunset catamaran ride, horseback riding along the beach, a golf tournament and more. Detailed itinerary and schedule are coming soon!

ACTIVITIES

Explore the island and its waters by participating in one of the select activity options each day. Scheduled activity options are coming soon!

The Gansevoort also offers many other activity options during your stay, including kayaking, paddle boarding and fitness & yoga classes. Visit their website for a full list of Resort Activities.

HOTEL

Prepare for a modern beachfront retreat at the Gansevoort Turks & Caicos. The hotel houses a collection of amenities including gourmet restaurants, award-winning exhale spa & fitness and a 7,000 square foot infinity pool. And of course, the blue waters of Grace Bay, often touted as one of the best beaches in the world, lie just at the hotel’s doorstep, and the 7,000 square foot infinity pool.

Please note: Upon check-in, you will be required to provide a personal credit card for incidentals – it is not recommended to use a debit card as it will impact available funds. If you do not have a personal credit card, please email your President’s Club Events Team.

Gansevoort Turks & Caicos

Grace Bay Beach

Providenciales, B.W.I.

888.844.5986

Hotel Website

WiFi is included with rooms. Login details available when you check in.

Please do not contact the hotel directly about your reservation or spa appointments, email your President’s Club Events Team.

TRAVEL & EXPENSES

Flight Information

After completing your registration, you will be contacted with flight options based. Once your flight is booked, it is final. Please note that preferred airline and seating preference are not guaranteed. Official program travel dates are Wednesday, November 7, 2018- Sunday, November 11, 2018.

Arrival Transportation

If you fly on official program travel dates, airport authority will meet you as you depart the plane to guide you through immigration and customs, to hotel transportation.

*Note: Throughout the duration of the President’s Club Trip, transportation will be provided for all organized activities. You will only have to rely on outside transportation if you decide to extend your stay for a personal vacation or explore on your own.

Safety & Security Tips

We want your travel and visit to Turks & Caicos to remain a safe one. Closer to the event, we will publish summarized safety tips. In the meantime, see the latest Country Information from the US State Department and Zika Virus Information from the US CDC.

Expenses

As you plan for the upcoming trip, please keep in mind the following guidelines for President’s Club expenses. Sovos will reimburse expenses for you and your 1 guest.

Airfare

Airfare will be paid in advance by the company. Baggage fees may be expensed for employee and 1 guest for flights to and from Turks & Caicos.

Transportation

Transportation costs to and from the airport as well as airport parking from 11/7-11/11 will be reimbursed.

Meals

Meals on travel days and at destination on days where group meals are not sponsored by the company will be reimbursed. To accommodate higher costs at destination, per person meal limits (excluding tax and tip) have been adjusted as follows:

  • Breakfast – $15/person
  • Lunch – $40/person
  • Dinner – $80/person
Miscellaneous
  • Activities not scheduled by the company will not be reimbursed
  • Receipts for alcohol will be reimbursed up to $50/person per day (excluding drinks consumed during meals which are covered by meal limits noted above)
  • Hotel amenities and personal expenses (facilities, movies, magazines, toiletries, etc) will not be reimbursed
  • Bottled water will be reimbursed
General Expectations
  • All President’s Club expenses should be submitted no later than 12/15/2018
  • Submit expenses as a standalone report, named PClub 2018 in order to ensure proper tracking and allocation
  • Various expense types should be reported as a single line (i.e. meals reported separately from other expenses)
  • Provide itemized receipts for all expenses
  • Convert all expenses to USD; if necessary, Finance will provide exchange rate to be used for conversion.

As always, we understand there will be exceptions and judgment applied in many circumstances which will be reviewed on a case by case basis

CONTACT

Email any questions to your President’s Club Events Team.